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Technical management

The board conducts technical management on behalf of the HOA and corresponds with and on behalf of all owners of an apartment right in the HOA.

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Many tasks of an HOA arise from a legal obligation. Other tasks arise from the deed of division (articles of association) of the HOA and/or decisions of the Meeting. Use the overview below to read more directly about a specific topic:

Technical tasks from legal obligations and deed of division (articles of association)

According to the law and deed of division, the board must, on behalf of the HOA, carry out the following tasks among others:

  • Creating a Multi-Year Maintenance Plan on which reserves are based;
  • Handling all matters related to daily maintenance of the HOAs common areas;
  • Having third parties remedy complaints regarding daily maintenance of common areas and supervising and inspecting this work and, if necessary, demanding proper compliance/repair;
  • Assessing a maintenance report to determine whether it should be handled at the HOAs expense or by the relevant member themselves;
  • Assessing and approving work performed on common areas based on invoices and, if in doubt, inspecting the work on site;
  • Where necessary, maintaining contact with government agencies regarding such maintenance;
  • Where necessary, maintaining contact with contractors and companies regarding such maintenance;
  • Mediating on behalf of the association in maintenance complaints about small daily maintenance of common areas that fall under warranty;
  • Where necessary, concluding and managing maintenance contracts for technical installations and common facilities of the HOA;
  • Managing the grounds, gardens, and the like in and around the HOA complex.

Technical tasks from members meeting decisions

From the Meeting’s decisions, the following tasks among others must be carried out by the board on behalf of the HOA:

  • Proactively advising the Meeting on daily maintenance of common areas;
  • After decision-making and mandate given at the Meeting, requesting various quotations;
  • Drawing up a comparison of the different quotes;
  • To issue orders for major maintenance, on behalf of the HOA.

Support a board by a professional HOA manager

Given the complexity of the above tasks for technical management, an HOA often decides to appoint a professional HOA manager in addition to the board. A professional HOA manager relieves the board of carrying out technical tasks. A professional HOA manager is engaged with knowledgeable execution. Periodically, the professional HOA manager reports to the board so that the board is fully informed of the HOAs operations but does not have to deal with daily affairs.

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Frequently asked questions

Members of a Homeowners Association (HOA) live together in a building or at a resort and must reach agreement on important topics. Therefore, we have created an overview of frequently asked questions for you. Is your question not listed? Click the button below or contact us.

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  • What does my advance contribution consist of?

    The owners’ meeting annually establishes a budget listing all costs that the HOA must pay for the HOAs operations. In the deed of division, an owner can find the allocation key of their apartment right. This allocation key is applied to distribute the total budget across all apartment rights.

  • What is major maintenance?

    Major maintenance is maintenance that is carried out in a fixed cycle and recurs regularly. Major maintenance can always be found by an owner on a Multi-Year Maintenance Plan (MYMP). This MYMP is approved annually at the owners’ meeting.

  • Where can I find the deed of division and bylaws?

    The deed of division, including its bylaws and regulations, is a notarial deed that must at all times be registered with the Land Registry. Upon the transfer of an apartment right, the civil-law notary is required to provide this deed to the new owner. The Land Registry is a public register, meaning the deed can be requested directly from the Land Registry.

  • Who executes the decisions of the HOA?

    Legally, a board is appointed by the members. The board ensures the implementation of the decisions of the owners’ meeting. The owners’ meeting can appoint an external, professional HOA manager to relieve the board of the burden of executing all decisions.

  • When can major maintenance be carried out?

    After a legally valid decision by the owners’ meeting and approved budget, orders can be issued for major maintenance. See the article “Major Maintenance within your HOA” for this.